Our 3rd Trip-August 2022

During our trip to Uganda in March, we realized that the school had grown very quickly. We were getting ready to bring on the P7 class in 2023 and we realized that we needed to work on our school administration. We realized that we needed to Teach so everyone understood why we needed to do the things that we were about to do. We were really getting ready for a future audit to ensure that the school had everything in place from an administrative standpoint. Here are some of the pictures from the August 2022 trip.

During the August Trip, this is what was accomplished:

• They provided them a strategic timeline with expectations that need to be made before construction can be started. That included the ability to run the school with proper procedures, including financial discipline, academic discipline and success, and the ability for the school to pay the salaries of all employees.
• On the first day of the conference, they talked about: The Character of KEC, the Kaguma Strategy, the KEC Staff Planning, the process for how to get support, The procurement process, the school calendar, and the new school timelines and what needed to be in place before we built the school. On the last day, Karen updated the list of all students in the school and Lydia.
• The HR Team (Yosinta, Peter, and Mohammed) provided a SOP for HR which should be turned into an Employee Handbook. They reviewed this during the conference and will refine it to make it a KEC Document. Mohammed also updated the Teacher’s position descriptions. We explained that it is important that everyone have the same benefits, rules and standards, and be treated fairly.
• We met the new PTA Board Members and talked to them about the future of KEC. They all agreed that tuition needed to be increased.
• We addressed the Staffing needs of the school and the need to hire people who can advance the school agenda. For 2023, we need to hire a P7 teacher, a Director of Operations, and an Enterprise Operations person (agricultural projects to raise money for the school to pay scholarships), all with college degrees. They had extensive discussions on financial management and the importance of the budget process.
• We had classes on the development of a school calendar to integrate all aspects of the school events.
• We worked on the KEC-UG Strategy Document through a hands-on exercise.
• We taught 6-8 hrs of computer training; excel for calculating grades, PowerPoint and MS Word.
• We talked about the structure of the organization and what skills were needed and made recommendations that we adopted at the Director level.
• We visited the Solar Shop in Fort Portal but did not decide on the three Solar estimates.
• We Zoomed with Martha to talk about the Academic Team from our Board who are ready to help.
• We conducted health and welfare inspections of teacher’s quarters and now need to work on a few things like showers and concrete floors. The owner will do the work if we forward him the funds and then he will absolve us of the rent requirement to pay it off.

What We brought with us:

• We brought three suitcases of school supplies for the school, donated by friends and work.
• We brought a nice pair of shoes to hold a Cinderella game.
• We brought costume jewelry to give away as incentives for participation.
• We brought 3 iPhones (1 broken, the others went to Patrick A and Lydia)
• We Purchased medicines, 32 in monitor/TV, Keyboard and Printer for the use of the Bursar, plus girls sports equipment.
• We Spent $471 for office equipment (printer/TV Monitor/keyboard) and equipment for their sports day for the girls: Netball bibs, a netball, netball rim, and a heavy-duty volleyball net. (LMI Donation)
• We Spent $458 for Supplies/Scholastic Materials Spent and on miscellaneous items such as pharmacy, ringworm medications, plastic shower for teachers.
• We participated in a sports day with the students.